LENOX MEMORIAL MIDDLE SCHOOL PTO
MEETING MINUTES
October 10, 2007
SECRETARY’S REPORT
NG highlighted minutes from the
previous meeting on September 17th which were
approved.
TREASURER’S REPORT
NS reported an ending balance of
$5,435.96. AS raised the question as to why we need to have liability
insurance. DD explained that the PTO liability insurance is different from the
school’s insurance. The PTO
needs the insurance to cover any injuries or damage during PTO-
sponsored events. The report was accepted.
DISCUSSION
Committee Chairpersons-
Refreshment and Event Volunteers-
The need for chairpersons to coordinate the refreshment volunteers and event
volunteers was discussed.
Annual fundraiser- The event will
be chaired by CW. $300 was approved for CW to get started with the event. The
target dates are:
Send out brochures-11/5
Completed orders back-11/16
Distribution date up in the air
Middle school activity nights were discussed. The dates for each grade’s night out are:
8th grade- 1/12/08. Chaired by DD
with the help of AS.
7th grade- ½6/08. Chairpersons
needed.
6th grade- 2/2/08. Chairpersons
needed. KT and RS will help organize 6th
graders in school to choose an activity.
A mass email will
be sent out to the volunteer list asking for help with these activities.
Talent show-The tentative date for
the talent show is 3/14/08. KT will check to see if the Duffin
Theater is available on this date. KT and RS will help organize the show.
Fundraisers- A decision was
made to table the fundraisers discussion until the next meeting.
Nature’s Classroom-KT requested $500 for Nature’s
Classroom scholarship fund.
The funds were
approved.
Matt Knodler Request for Funds- Through
KT, MK requested $400 to pay for the buses used for the 7th grade trip to MT.
Greylock. The request was post-trip. A discussion
took place about field trips and the costs involved in taking
them and how the PTO can help. As a result a
vote was taken to tentatively approve the $400 request pending further
discussion with the PTO officers who will then take a final vote. A discussion
ensued about how, in the future, the PTO will not accept any requests from
teachers unless they are made at a meeting prior to
the event and the teacher is present at the meeting to answer any questions
raised prior to approving the funds.
Charley’s Fund- NG presented information about
Charley’s Fund and the upcoming fundraiser at which the documentary “Darius
Goes West” will be shown at the Duffin
Theater on Dec.2nd. Request was made for information
about whom in the middle or high school to talk to about introducing the movie
into the school curriculum.
Teacher Breakfast- A discussion about a date for the
teacher breakfast and who to invite took place. October 29th was the
tentative date agreed upon. KT was going to check if
the date is good. All teachers are welcome. BW and MY are
also invited. The suggested menu was coffee, strawberries and chocolate. The event will be
co-chaired by MN and DD.
INFORMATIONAL UPDATE
MP will continue to update the website
until a new person is found to take over the website
maintenance job.
OPEN DISCUSSION
The 6th grade Forum was
a success. Initial thoughts on the 7th and 8th grade
forums are to possibly get a guest speaker.
A lively discussion on the pros
and cons of the cafeteria food ended the meeting
MEETING ADJOURNED at 9:10pm
Submitted by NG, LMMSPTO Secretary
ADDENDUM
TO PTO
MEETING MINUTES
October 10, 2007
Matt Knodler Request for Funds-
PTO Officers agreed to uphold tentative vote to approve MK’s
request for $400 for the 7th grade field trip buses.
Annual
fundraiser- As
per CW. The
dates are:
Send out brochures-11/13
Completed orders back-11/20
Distribution date up in the air
Teacher Breakfast- The
breakfast took place on 11/5.